This position is potentially going to transition to a Part-time position later this year.
Provides administrative support to the team members and handles confidential and time sensitive information.
Provides back-up support to Office Professionals.
Prepares expense reports.
Handles global travel planning including acquiring visas, obtaining ES&S approvals, finalizing travel itineraries and related activities.
Coordinates scheduling of business / other meetings and handles associated catering needs.
Organizes, creates, and maintains filing and other data management systems.
Handles information inquires and furnishes information, as applicable, or redirects to the appropriate person / department. Greets visitors.
Schedules appointments and coordinates arrangements for meetings and conferences / teleconferences.
Completes forms / documents for approvals and processing.
Runs local area errands in support of work initiatives / projects.
Handles internal and external mailings.
Copies, scans and faxes documents.
Supports site safety by attending safety meetings, helping account for personnel during evacuations and other appropriate tasks.
Completes site requirements, including compliance and other training for position, as required.
May attend meetings, as needed, to keep minutes, action items, and to help facilitate the overall meeting process.
May compose / prepare correspondence including letters and memos for signatures and distribution.
Performs other related duties, as required.
Plan Logistical and administrative arrangements with various office professionals on behalf of their groups/managers
-Meet with necessary personnel to arrange for services and equipment
-Coordinate audio-visual equipment, meeting room and dining needs
-assist with light meeting preparation work (moving tables, chair, boxes, etc.) and clean up following all meetings
-process all meal/catering orders
respond to the needs and requests of meeting attendees as requested
Complete other assignments as directed
-Process all work order requests for office/conference room repair
-Process paperwork for guest/visitors including set up of guest wireless accounts.
Education / Experience
High School Diploma or GED.
Minimum of three (3) years of administrative experience.
Associate s Degree or other related formal education / training preferred.
Demonstrated effectiveness in using Microsoft Office including Power Point, Excel and Word.
Proficient typist plus knowledge of standard formats for general correspondence.
Ability to operate office machines and phone systems
Customer service oriented
Strong organizational skills
Effective oral and written communication skills
Works independently with limited direction
Kelly puts you in charge of your career, with access to cutting edge projects and technologies inindustry leading organizations. Top companies throughout the world have trusted Kelly as a premiersource of engineering talent and services since 1965. And engineering job seekers know Kelly as a firmwith an unmatched reputation for quality, integrity and professionalism. Whether you seek the varietyand flexibility of working on short term project engagements, or prefer contract-to-hire or directhire placement with our clients, apply with Kelly to explore opportunities that suit your specificprofessional interests.
As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter.
Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.